Monday, May 23, 2011

MS-Word Styles

   For those of us who are used to the style settings in Word 2003, the default Normal style in Word 2007 appears to be corrupt. It includes extra spaces before and after paragraphs and uses a font called Calibri in place of the usual Times New Roman.

        Microsoft Word 2007 comes with a feature by which we can reset Word 2007’s styles to the Word 2003 standards. To do this, we just need to follow these easy steps. Select the Change Styles option in the Styles box. Mouse over Style Set to open the menu and click Word 2003. This changes the font size and spacing. To change the font back to Times New Roman, select Change Styles again but this time mouse over Fonts and select Office Classic style.

        To apply these settings to all new documents by default, select Change Styles one last time and select Set As Default. If we decide we want the Word 2007 styles back, all we need to do is reverse the process.


Tuesday, April 19, 2011

Watermarks in Microsoft Word

Microsoft Word 2007 offers a variety of ways to protect your important documents. One way to easily identify and secure your personal documents is to apply a watermark to your document. A watermark may be a picture or text that shows in the background of a document and is the trademark for the author of the document. Watermarks usually indicate the status or priority of the document. For example, the watermark might say “Urgent,” “Confidential” or “ASAP.” An example of a watermark is shown below:

The steps to apply a watermark are listed below:
1. Open Microsoft Word 2007.
2. Select Page Layout from the menu bar.
3. Select Watermark.
4. Choose a Watermark from the given options or Select Custom Watermark.
5. Choose your preferences for the watermark.
6. Select Apply.

            A watermark can be added to a document at any time. You can also opt to modify or remove a watermark from the document at any time.  So whenever you feel the need, just leave your mark!


Tuesday, April 5, 2011

Bill Gates Gets The Last Laugh


Thursday, March 24, 2011

Over Limit!!!

“System Administrator:
Your mailbox is over its size limit!

Are you tired of receiving these warnings? Better yet, are you frustrated with having to delete important emails that you were hoping to save for your records?  Well, you can finally put these worries and frustrations aside, because there is a way in which you can store these extra electronic messages as a PST file on your computer.  It’s the “Personal Folders” option to the rescue!

To make use of this feature, you will have to create an Outlook Data File. This can be done by selecting Tools on the menu bar, next click on Account SettingsThe account settings dialogue box will open; select the Data Files tab, Add and the Office Outlook Personal Folders File option respectively. Once that has been done, click Ok, then chose where you want to save your messages, name the PST file and hit Ok . These actions will prompt the Microsoft Personal Folders to open. There you will see the name of the file, where you saved it and also have the opportunity to password-protect it.  After reviewing the information, complete the process by clicking Ok. You will now see the Personal Folder added on the left in your Folder List; right-click on the folder to add a folder to house the extra emails.


Google Docs...Office on the go?

Google keeps on inventing eye-catching new products for the IT world. Recently, Google Docs has been re-vamped to make it an even closer rival for the Windows Office Suite, with one added can access your work from anywhere. This recent update has also brought a more social networking aspect to the "Docs" suite--it is now easier to comment on other people's Docs and to receive notifications on Docs that you have created. All-in-all, Google Docs is a powerful tool that can free up your document creating experience, give you more time, and increase your social networking ability while also allowing you to work in the cloud which offers benefits of security and mobility. If you haven't already tried Google Docs, I recommend that you do--you can access Google Docs easily through your Gmail account. With Google Docs you can create documents, spreadsheets, and presentations among other things.
Check out this article to learn more about the re-vamp of Google Docs.  -KA

Saturday, March 19, 2011

Things have changed in the marketing world

Although this article does not necessarily have any relevance to Caldwell College, it is very thought provoking as to where things are headed in the business world relative to the Internet. --KA

Tuesday, March 8, 2011

Basic Trouble Shooting


My computer locks ups and/or is acting strange! 

1.  If the computer is frozen and will not respond to any commands, it may be necessary to press Ctrl + Alt + Del (all three keys at the same time) to bring up the Task List.  Select any program that says "Not responding" and click the End Task button.  Repeat until all tasks are ended.  If this does not work, turn the computer off, wait several seconds, turn the computer back on, and let the computer run the Scandisk. 
2.  Reboot it.  A majority of problems that occur while you are using your computer can be fixed by rebooting.  Applications sometimes don’t release memory like they should when they are finished.  The end result is your computer locks up or acts really weird.  When you reboot, memory registers are cleared and most everything is reset.  This fixes a lot of problems.
Special Note
It doesn't hurt a computer to leave it running all the time.  However, using the computer for long periods of time causes small problems that can build into larger ones.  When Windows reboots, it fixes most of these small problems.  Therefore, restarting the computer periodically while working can help reduce the risk of glitches.  

My keyboard doesn't work!

1.  Press Ctrl + Alt + Del (all three keys at the same time) to bring up the Task List.  Select any program that says "Not responding" and click the End Task button.  Repeat until all tasks are ended.  Check periodically to see if the keyboard will work.
2.  Check to make sure the keyboard is still properly connected to the computer.  If the keyboard has been disconnected, you may have to reboot your computer.
3.  If all else fails, then turn the power off.  Wait a couple of minutes before turning the computer back on.

Special Note
One of the dirtiest parts of your computer is the keyboard.  Regular cleaning will help keep the keyboard working properly.  First, blow compressed air through the spaces in between the keys to remove dust and lint.  If you shake your keyboard upside-down this will also remove some of the particles.
Another keyboard problem that could occur is when you turn your computer on and you get a message that no keyboard was detected or you get into Windows but are not able to type.  Remove the keyboard connector for the CPU, examine the pins in the connector to ensure they are straight, then reinsert the connector.  Also, check and make sure the mouse and keyboard connectors have not been switched.  If the keyboard still doesn’t work try connecting, another keyboard that you know is working.  This will determine if you need a new keyboard or if you have a CPU problem.

The mouse doesn't work!

Check to make sure the mouse is still properly connected to the computer.  If the mouse has been disconnected, you may have to reboot your computer.
Like the keyboard, the mouse pad is sitting in the open most of the time getting dusty, wet, slimed, or anything else that happens on you desktop.  The mouse then rolls over whatever has collected on the mouse pad and gets inside, gumming up the works.  To clean the mouse pad, wipe it off occasionally with a damp cloth or get a new one.
You also need to clean your mouse regularly, as often as twice a week.  If you turn your mouse over, you’ll notice a round ball with a cover over it.  This cover can be twisted off and the ball will come out.  Roll the ball on a clean, lint free cloth.  Then take a look at the rollers inside the mouse.  Take tweezers, a screwdriver, or even your fingernail to scratch the dirt and lint off the rods.  Next, you should look inside the mouse and clean out any other dirt or lint that is hiding in there.  Finally, replace the ball and twist back on the cover.

Tips are suggested by the  Winn Parish School Board. -DH